The I.R.P. (Inventory, Receiving, and Purchasing) Management Module is a very effective and efficient module to the BIM pos. It is composed of 3 modules each adding value to the company's business information management.

BIMventory

The stock & inventory management module is used to manage the company's products inventory and warehouses. It helps a stock keeper in monitoring the online product stock vis-à-vis value and quantity on hand; it also manages the products on alert (i.e. below minimum stock level), handles the different stock transfers between warehouses, and even request products from the purchasing manager when needed.

Similar products (different flavors or types for a same product) can be grouped under one stocking account, facilitating the management and accounting of the inventory. (i.e. orange juice, mango juice, strawberry juice can all be stocked under one account: juice)

Inventory levels when setup right, will make sure that you never run out of most selling items or even raw materials.

With BIMventory, stock recount is a very step forward task. The stock keeper can decide to recount a specific product, shelf, or even an entire warehouse.

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BIM Receiving Module

The Invoice Receiving module is used to receive the supplier goods in any warehouse. For security and workflow efficiency, it is separated from the purchasing and inventory modules.

Every day, the receiving personnel will have a list of products to be received per supplier.

After receiving goods from the supplier, stocks will replete according to locations, quantities, and units.

Last invoice confirmation is needed by the purchasing module to confirm invoice costs, recalculate average purchasing costs, and send data to the accounting to pay the supplier.

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BIM Purchasing Module

The Purchasing module is the main essence of the BIM irp. It is responsible of managing supplier information (Name, CAO number, Supplier Number, Personal Info, Currency…), and Supplier-Products information (product costs and offers, delivery delay, product quality…).

BIM irp is developed in a way to require the least human intervention by means of many supplier comparison tables (costs, delivery delay, and quality) and other ordering automations (automatic scheduled purchase orders, automatic alerts…).

This module is also responsible of calculating valuable inventory information like real product costs (average cost, last cost, min cost, max cost) per product or per product/supplier based on every received invoice. These costs will be later used to evaluate many constructive data like warehouse cost, items turn-over rate, order rate, and supplier's accounts.

A purchasing manager's role is to manage the supplier offers, bargain with them on offers based on other competitors' offers. He will also monitor the requests of the company stock keepers' request, and make purchase orders based on their needed quantities. A very effective table compares the price costs of every product for every supplier, taking into consideration the delivery delays, minimum order quantities, and product quality, which will make decision making for managers like a piece of cake! This feature is the first to be ever implemented in business software solutions.

BIM irp will save you the wasted time in calculating costs and preparing different comparison charts between suppliers, and will leave you the final decision to the best suitable option.

Supplier offers won't cause you a headache anymore. Our very easy and flexible offer builder will manage all offer-based invoices and delivery vouchers providing you with a very accurate data for your real costs evaluation.

Purchase orders (PO) can be made with a single click.
Smart PO Scheduler is another unique function that will order for you the exact needed stock quantities, at any time, for any warehouse, without the intervention of a purchasing manager. Routine orders can be very easily scheduled on recurrent bases (i.e. every Monday, every 10 days, every end of month, or on yearly bases) with preset quantities or online calculated quantities.

PO scheduler is especially very useful for small businesses that can't afford hiring a purchasing manager - all you have to do is to let your stock keeper schedule his needed products/quantities and your Purchase orders will always be ready on time!

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